Alcohol calculator for weddings & parties
Built by working Western NY bartenders. Enter your guest count, event length and crowd type — get a printable shopping list you can hand to any licensed retailer in Rochester, Buffalo or Syracuse.
Your event
Total drinks needed: 500
Based on 1 drink per guest per hour — the bartender's standard.
Beer
9 cases
≈ 200 bottles/cans. Mix domestic, one craft, one light option.
Wine
30 bottles (750ml)
≈ 18 white/rosé · 12 red. Store cold; ice buckets tableside.
Liquor
4 handles (1.75L)
Cover vodka, gin, whiskey, rum, tequila. ≈ 125 cocktails total.
Champagne / sparkling
5 bottles
For toasts and welcome pours. 6 flutes per bottle.
Mixers, garnishes & ice
- Ice150 lbs
- Limes10
- Lemons7
- Club soda (1L)5
- Tonic (1L)4
- Cola / diet cola (2L)7
- Juice (gallons)4
- Straws & napkins2 per guest
Want us to handle it all?
Send this list along with your event details — we'll build a custom quote, order recommendations from a preferred WNY retailer, and staff the bar so you don't have to think about any of it.
Get a personalized quote